AI Policy

AI Use Policy for Authors

Proceeding Bali-Global Arts and Design Symposium

Proceeding Bali-Global Arts and Design Symposium is committed to maintaining academic integrity, originality of works, and the highest ethical standards of scientific publication. As the use of Artificial Intelligence (AI) and Large Language Models (LLM) in research and writing continues to evolve, this policy is formulated based on the ethical guidelines of the Committee on Publication Ethics (COPE).

Policy Overview Summary

Policy Area Core Ethical Mandate
1. Authorship Provisions AI tools cannot be designated as authors or co-authors due to a lack of legal capacity and accountability.
2. Author Responsibility Human authors bear sole responsibility for data integrity, original synthesis, and avoiding hallucinated citations.
3. Transparency & Disclosure Mandatory declaration of AI usage (tool name, version, specific role) prior to the References section.
4. Arts & Visual Research Prompts and algorithms must be detailed if AI is the research object; strict copyright compliance required.
5. Peer Review Ethics Reviewers and editors are strictly prohibited from uploading draft manuscripts into generative AI platforms.

1. Authorship Provisions

  • AI Cannot Be an Author: AI tools, LLMs, or content-generating software (e.g., ChatGPT, Claude, Midjourney, DALL-E) do not meet the criteria to be designated as an author or co-author.
  • Accountability: AI tools lack the legal capacity to take responsibility for manuscript content, data authenticity, copyright, publication licensing, or conflict of interest confirmations. Manuscript authors must be human individuals.

2. Human Author Responsibility

Human authors bear sole responsibility for the entire substance of the published manuscript, including sections compiled or assisted by AI technology. Authors must ensure:

  • Data and Reference Integrity: The manuscript is free from data fabrication, visual manipulation, scientific errors, and fictitious references (hallucinated citations) generated by AI.
  • Originality and Freedom from Plagiarism: All citations, arguments, analyses, and visual works represent original synthesis and do not infringe upon third-party copyrights.
  • Ethical Responsibility: Any academic ethical breach resulting from the use of AI remains the personal responsibility of the human authors.

3. Transparency and AI Disclosure

If authors utilize generative AI tools in research, data analysis, visual creation, editing, or drafting, they must state so openly.

Mandatory Reporting Details & Placement:
  • Location: Declaration must appear in Methods, Acknowledgements, or a dedicated AI Disclosure Statement preceding References.
  • Tool Details: Exact name and version of the software used.
  • Scope of Use: Explicit role in writing/research (e.g., English grammar editing, script generation, visual prompt design).
  • Validation: Statement confirming authors re-checked and took full responsibility for validity.
Sample Declaration Statement:

"During the preparation of this manuscript, the author(s) used [Name of AI Tool, e.g., ChatGPT v4] in order to [purpose of use, e.g., improve the English grammar and phrasing of the text]. After using this tool, the author(s) reviewed, edited, and approved the final content and take full responsibility for the integrity and accuracy of the publication."

4. Specific Policy for Arts, Design, and Visual Works Research

Considering the symposium's focus on art, design, and visual culture, generative media AI is subject to specific criteria:

  • AI as an Object or Method: If generative tools (e.g., Midjourney, Stable Diffusion) serve as part of the creation methodology, prompt mechanisms, algorithms, and visual outcomes must be explicitly detailed in the Methods section.
  • Visual Material Copyright: Authors must ensure that AI-oriented visual works do not infringe upon the copyrights of other designers, artists, or cultural entities.

5. Peer Review Process Ethics

Reviewers and editors of the Proceeding Bali-Global Arts and Design Symposium are strictly prohibited from uploading draft manuscripts under review into public AI platforms or generative tools. Such actions risk breaching the confidentiality of unpublished scientific work and violating author copyrights.